Satisfactory Academic Progress (SAP) is a measurement of student's successful completion of coursework toward an eligible degree. Federal regulations require the Office of Financial Aid to monitor the progress of each student toward degree completion. Students who fail to achieve minimum standards for grade point average, completion of attempted classes or fail to complete classes in a maximum time frame, may lose their eligibility for all types of federal and state aid.
Requirement for maintaining SAP
- Maintain a minimum cumulative grade point average (GPA) of a 2.0 – this includes all work completed at SWC as well as transfer work from other institutions attended.
- Complete at least 67 percent of all cumulative attempted units each semester. Only courses with a grade of A,B,C,D,CR, P will be considered completed – courses with grade of F,W,I,NP will not.
- Complete a degree program in a maximum timeframe of no more than 150 percent of the length of the program. For example: 60 units is the standard length of completion for an Associate’s Degree at Southwestern College. Therefore, 60 units x 150% = 90 units, which is the maximum units that student is allowed to attempt and still be eligible for financial aid.
Consequences of failing SAP
- Click here to view Southwestern College’s SAP Policy.
- A student who does not maintain SAP will be disqualified.
- A student will no longer be eligible to receive Federal Title IV Aid, which includes Pell Grant, Direct Loans, Federal Work Study and FSEOG.
- A student will no longer be eligible to receive California State grants, such as CalGrants and Chaffee Grants.
Who can Appeal
- Students who have failed to meet Satisfactory Academic Progress and wish to reestablish eligibility.
- Students who have never submitted a prior appeal, if you are appealing subsequent semesters please see a Financial Aid Specialist during office walk in hours.
- Students who will be able to meet both quantitative and qualitative eligibility at the end of the semester for which appeal is being requested.
- Students who have experienced extenuating circumstances during the time in which he/she failed to successfully complete enrolled coursework and have taken steps to improve their circumstances and improve future academic performance.
Process for Appealing Disqualification
- Complete Southwestern College Financial Aid SAP Workshop
- Complete and Submit Appeal Form, including the following:
- Obtain current Student Education Plan (SEP) from SWC counselor (must be dated within in 12 months and updated no more than three times).
- Prepare a written statement explaining difficulties experienced and/or any supporting documentation. Include an explanation about what has changed and how it will ensure your academic success.
- All items required for appeal must be complete and submitted together
- All packets may be submitted at the Main Campus Financial Aid Office or any of the Higher Education Centers.
- Deadlines for Appeals to be submitted are the following:
Fall - December 1st
Spring – May 1st
Summer – July 1st